Crossware Mail Signature Product Overview Email Disclaimers Whitepaper

The problem

Amongst other day-to-day issues, you need a way to make sure the new logo is used on all emails. Meantime, all outgoing emails are now requred to be compliant with current legislation - but you have little or no control over what your users do with their signoffs.

The solution

Crossware Mail Signature for Office 365 is hosted within Microsoft data centres across the world, which means that your emails will never leave the Microsoft cloud at any point. This is important to note, because every other provider routes and/or relays to a third-party infrastructure, which means your security could be compromised.

The signature is added within a secure closed loop and authenticated by standard Microsoft Office 365 protocols.

Email branding and compliance made easy

Crossware Mail Signature lets you centrally manage the design and usage of your block - including logos, fonts, messages and disclaimers - using the online Centralised Management signature designer tool. Personalised information like job title, phone number(s) and departments can be pulled directly from WAAD (Windows Azure Active Directory) or synched from your on premise Active Directory server to WAAD. Other features and benefits include:

BRANDING

• LOOK AND FEEL - Company logo and colours on every email
• MULTIPLE DESIGNS - Change the signature design based on rules or groups.
• ANY DEVICE - Include your perfect email signature on emails from any device.



DISCLAIMERS

• COMPLIANCE - Ensure that every email leaving your company is legally compliant.
• CORRECT PLACEMENT - Choose where your legal disclaimer is placed.
• TAMPER PROOF - Only those with editor rights have access to make any changes.



ADVERTISING

• VARIOUS DESIGNS - Create specific advertisements and target them to specific groups.
• DEPARTMENT MANAGEMENT - Give Editor rights to users on individual signatures, so each department can manage their own signatures
• ALL DEVICES - Create scalable advertisements to suit any device.



MOBILE

• ANY DEVICE - Send emails from any device and automatically include the correct email signature.
• MAINTAIN CONSISTENCY - Automatically remove existing text (no more “Sent from my iPhone”).
• ANY APP OR CLIENT - No need to use a specific email client or app. Send email as you always have done.
• CORPORATE IDENTITY - Keep your coroporate identity on any device